SAIUNIVERSITY

The mission of the Office of the Registrar is to maintain a high level of service for past and present students, faculty, and staff members in all schools and programs at the University and all its institutions, as well as applicable records from external institutions.

In accordance with institutional policies and applicable regulations, the Office of the Registrar maintains academic records as well as manages the academic calendar, course catalog, registration, and transcripts. The Office of the Registrar is ethical and professional in all that it does and assures the integrity of degree requirements and the grading process while maintaining confidentiality under applicable laws (such as the US Family Educational Rights and Privacy Act).  The Office of the Registrar embraces efficient practices and technology to improve recordkeeping.

RESPONSIBILITIES OF THE OFFICE OF THE REGISTRAR

The Office of the Registrar is responsible for maintaining, amongst other, the following records:

• each current and former student’s record accurately reflects the student’s admission including the application, external transcripts and letters of recommendation; course registration; grades; grade changes; academic standing and disciplinary proceedings; degrees; leaves of absence; withdrawals; requests for the release of non-directory information including transcripts; requests for changes to bio/demographic information; and all related correspondence.
• external professional examination performance, such as the United States Medical Licensing Examination, where this is a required component of the degree.
• a record of post-graduate positions such as residency placements.

The Office of the Registrar is further responsible for protecting each current and former student’s record, ensuring that information is released only as allowed by the applicable privacy laws (such as the US Family Educational Rights and Privacy Act) and applicable institutional policies.

DUTIES OF THE OFFICE OF THE REGISTRAR

The following are amongst the duties of the Office of the Registrar:

• To produce official transcripts, and verifies dates of attendance, enrollment, degrees, graduation dates, academic and disciplinary standing, and other information as requested and authorized by current and former students on behalf of all schools and programs within the institution, or as otherwise required by law.
• To the course catalog and ensures it accurately reflects courses approved by each school’s respective committee
• To coordinate the registration process for each fall, spring, and summer term.
• To collect and maintains final grades for all schools and programs within the institution, changes final grades as requested by appropriate faculty, ensures final grades are entered on a timely basis, and changes incomplete grades according to institutional and school policies.
• To monitor and protect the grading process and distribute a missing grades report to each school for follow up.
• To record all academic standing and disciplinary decisions and at a minimum, retain the initial notification letter to the student, the student’s appeal letter(s), any hearing minutes or notes, and outcome letter(s).
• To record all board scores that are considered degree requirements.
• To record post-graduate placements coordinated through the institution on behalf of the schools and programs.
• To conduct degree audits in conjunction with each school within the institution, procures diplomas, posts degrees and reports graduates to the applicable governmental academic recordkeepers.
• To record leaves of absence and withdrawals and report to the applicable governmental academic recordkeepers.
• To modify bio/demographic information including but not limited to names, citizenship, race/ethnicity, residency status for all current and former students upon verification.
• To retain academic records in perpetuity.
• To conduct other duties as assigned and appropriate for its role within the institution.